The employee and the management at the workplace understand that effective communication is essential for the work … Flexible workplace policy and procedure focus on creating a modern employer and employee relationship by giving utmost importance to productivity. A meeting memo should be given out should there be a need for certain discussions to occur about this policy and its procedural implementation. The Flexible Working Policy applies to all staff, regardless of length of service, grade, or personal circumstances. All Contract Covered, Classified, & Professional Staff, Holiday falls on the employee’s scheduled day off, The employee receives a holiday credit for the day that can be used on a later date. Since our company culture promotes autonomy, innovation and flexibility, we have an open work from home policy. It has a great overview.The very first paragraphs cover the university’s definition of telecommuting, who approves telecommuting, where telecommuting is allowed (an employee’s home or “another suitable location”) and it mentions the othe… Time Worked . All employees with at least 26 weeks' continuous employment have a statutory right to request a flexible working arrangement. This results in holiday credit hours that the employee can arrange to take off at a later date. For more advice about flexible working, visit the Acas website www.acas.org.uk.] If working on the holiday results in the employee working more than 40 hours in the work week, the employee receives overtime for hours worked over 40, Overtime Eligible Contract Covered, Classified, & Professional Staff, Full time employee works four 10 hour days on an alternative work schedule. If flexible work options feel unattainable for your company right now, don’t despair. Offering your staff flexible start and finish times helps accommodate childcare and school pick-up requirements. Flexwork policy and process Supervisor flexwork evaluation process. Sample 2 - Flexible Work Arrangement (FWA) Policy A. The content of flexible workplace policy and procedure vary from company to company. Employee Remote Work Policy and Agreement . Supervisors must carefully evaluate the feasibility of a proposed flexwork arrangement before approving it. Please note: The following examples are for reference only and are based upon a full-time schedule. Employees on a 9/80 work schedule who work 9 … Example: Open Work From Home Policy. Statutory provisions. Typically, an employee will request a flexwork arrangement, although sometimes it may be a condition of employment. The employee takes the holiday off and may either adjust his/her work effort to make up for the difference, OR have the difference in time between the employee’s scheduled work time on the day and the value of the holiday deducted from the employee’s vacation leave balance. For example, employees on a 4/40 work schedule who work 10 hours on a holiday will earn 10 hours of pay at time and a half plus 8 hours of straight time. The implementation of workplace policy and a procedure is beneficial in this matter for the following reasons: If you are handed a list of flexible workplace policy, there is a need for the document to be precise, organized and specific. Generally between 5 p.m. and 5:30 p.m., Monday through Thursday. What is a Flexible Workplace Policy and Procedure? Flexible working hours is defined as any arrangement where the member of staff works full hours, although the pattern of hours worked may be varied to enable individuals to undertake family and other personal responsibilities. Introduction. Work Schedule Modification Following Childbirth or … Alternative work arrangement characteristics: Flexible work arrangement characteristics: For a full-time employee, a holiday is worth eight hours. There is no premium pay. When evaluating the request, the supervisor must determine that the employee can effectively perform the job duties of the position while flexworking. A flexible work policy is a low-cost way to make your compensation package stand out, and you shouldn't underestimate the power of such policies. University policy permits staff employees to have a flexwork arrangement when the employee’s supervisor (or other designated official) evaluates the flexwork request and approves it. Job Sharing All companies have standards for the office, but remote work can complicate those rules. OpenDocument Text (ODT) format. This is a Precedent “Statutory Flexible Working Request” Letter for you to personalise.All the words highlighted in BOLD are legal requirements for the request to be valid.You must include these. The examples below illustrate possible flexwork … Please accept this letter as a statutory request for flexible working. A standard workweek consists of five consecutive eight-hour workdays and consistent start and end times for each workday. of engaging in a flexible work program, it does not sufficiently manage expectations from the outset. Flexible start and finish times. Flexible … It provides … You may also see training policy templates. What is a Flexible Workplace Policy and Procedure? Evaluation every month(s) or more often as necessary. Flexible work policy refers to programs and processes that allow employees to have some control over when, where and how work gets done. The alignment of the flexible workplace policy with the operational demands of the business. The policy related to flexible workplace and procedures are commonly documented to ensure that the range of the policy execution is clarified and precisely stated. The arrangement is intended to benefit the employee without unduly burdening unit operations. Managers and employees need to be open to discussing and considering a range of flexible work options. 100+ Policy Templates in Word | Google Docs | Apple Pages -, 19+ Health and Safety Policy Examples & Samples. Key Elements of a Flexible Work Policy • Workplace-specific definitions of key terms (flexible, telework, compressed work week, etc.) The employee receives the regular day’s pay plus premium pay at time and one-half for all hours worked on the holiday. They offer creative approaches for completing work while promoting balance between work and personal commitments and can result in a more positive and productive work … After approving a flexwork request, document the flexwork agreement. 08/01/2019 - The SFA have created a sample flexible working policy that small businesses can use to introduce and manage requests for flexible working arrangements from part time working right through to requests for remote working. Usually, meeting schedules are done to address issues of flexible workplace arrangements. Flexible Work Arrangement Agreement Manager: Employee: Date: This agreement is subject to the following conditions: 1. Workplace flexibility is a strategy of responding to changing circumstances and expectations. Here are a few of our favorites. The remainder of the letter is optional however our view is that including this information, where relevant, will help strengthen your argument and hopefully result in the request being granted. Flex time is usually arranged in advance with the employee and employer or supervisor and a set range of start and finish times are established. Flexible work policies are characterized less by where employees work and more so by when they work, and if they’re able to change their schedules as it suits them. Employees who approach their job with a flexible mindset are typically more highly valued by employers. Monday-Friday 8 a.m. to 5 p.m.). This type of arrangement mainly talks about the changes that may occur when it comes to schedule examples, the location of the workplace, and the metrics that will be honored and implemented to achieve optimum results even without the presence of traditional working conditions. More so, this can help you to suggest or recommend other procedures that can be up for the management’s evaluation. Some teams are successful with frequent flexwork among team members. Some employees or positions may be better suited for a flexwork arrangement than others. Lead By Example For example, to travel outside the 'rush hour' for medical or other reasons. Listed below are the factors that should be considered before the actual implementation of flexible workplace policies and the procedures that are needed to be followed both by the business and the employees regarding the matter. This helps in employee retention which in turn can also positively affect the business. The examples below illustrate possible flexwork arrangements for contract covered staff and professional staff employees. 2. Adjustments to start and end time may be necessary to meet work requirements. You may also see, In most cases, it is the managers who give the signal on whether a certain policy can benefit both the business and the employees. Flexible … It provides an overall framework for complying with legal requirements as well as for the responsibility and accountability of both employer and employees. Flexible Working Arrangements may not always be possible due to operational or other limitations. Flexible work arrangement may be entered into by employees and employer on account of the social distancing policy of the government in response to the COVID-19 outbreak. It allows employees to not only excel and be productive in the workplace but also in their personal lives, especially those that involve their family and relatives. Note: Refer to … If unsure about what will work best, start with limited flexwork options for a team then make changes after gaining experience. The specification of the fields works of the employee which are converted into office hours for payroll purposes. For part-time employees, the holiday hour value is prorated based on the employee’s percent of full time. Some examples of flexible work include reduced … Flexible Working Policy This policy on flexible working arrangements for University staff has been developed in line with the University's commitment to equality of opportunity and with the intention of helping members of staff to balance their commitments and interests outside work with their contractual duties and responsibilities. Supervisors make the final decision about an employee’s flexwork request after... Flexwork examples. Hence, you need to be professional when inquiring or asking questions about the content of the document. For example, for an employee working eight-hour days (plus a lunch hour), the employee is always at work during the core hours of 9 a.m. to 4 p.m. Consider the specifics of your own organization and follow the normal review protocols used for implementation of a new policy … Flexible Work Arrangements: A Definition And Examples Workplace Flexibility 2010 defines a “flexible work arrangement” (FWA) as any one of a spectrum of work structures that alters the time and/or place that work gets done on a regular basis. We suggest you refer to samples of existing flexible workplace policies used by other small businesses in the same industry where your company belongs. Non-exempt employees must follow all applicable policies … Consider whether a flexwork arrangement will affect: If you approve the flexwork request, your next step is to document the flexwork agreement. Similarly, employers who cultivate a flexible work … When evaluating a flexwork request, supervisors should consider how well the employee has demonstrated the skills and work habits that lead to a successful flexwork arrangement including the employee’s: After determining that an employee is likely to succeed in a flexwork arrangement, assess how well the rest of the department or unit will function when an employee begins the flexwork arrangement, including: Ultimately, you need to determine the work configuration that functions best for your team. Per Labor Advisory 09, Series of 2020, the employers and employees are encouraged to explore other alternative work … 1. Flexible working tips, expert advice, news and free resources for human resources professionals. Designate an initial review period after which you will make a final decision on the arrangement. Staff who wish to reduce their work hours during the summer months may see the Voluntary Reduced Summer Work Hours Policy. A formal policy on flexible working arrangements states the principles, guidelines and procedures related to flexible working arrangements and conditions that support employees’ personal choices. You may also see. This policy does not apply to ad hoc, short-term arrangements less than 4 months in duration. Adjustments to start and end time may be necessary to meet work requirements. 2. While there can be combinations of flexible and alternative work arrangements, particularly complex or unusual schedules can pose challenges that the supervisor should consider before approving the arrangement, especially for overtime eligible employees. The previous performance of the employee requesting for a flexible working arrangement, The records of the employee’s productivity which should be maintained or even developed once the policy has already been implemented. during your assigned hours. The ability of the employee to retain the privacy and confidentiality of the work even when doing the activities outside the work environment. The holiday falls on a day that the employee is scheduled to work, The employee is off work for 10 hours but the holiday is only valued at eight (8) hours to the full-time employee. To help ensure that the employee continues working effectively under a flexwork arrangement, supervisors should develop a telework plan. In a flexible work arrangement, the employee works a consistent number of hours each day. Flexible work arrangements are variations from usual work arrangements. There are several entities from the upper management who review the recommendation so you can ensure that the flexible workplace policy has been assessed accordingly even before you receive it. Examples • Staggered … Supervisors may approve an employee’s request for compensatory time off instead of monetary payment. With a good plan in place, flexwork can benefit the employee, the team, and the University in general. Other teams must limit the amount of flexwork. It is time for a flexible work paradigm shift, with less focus on where or … Generally between 8 a.m. and 8:30 a.m., Monday through Thursday. The details of each example differ depending on whether the employee is overtime eligible or overtime exempt. If you cannot approve the flexwork request, explain your decision based on both the proposal’s impact on department operations and, if relevant, the employee’s work record in your department. There are many types of flexible work arrangements, and choosing the right one can make a big difference in your office. Each team is different. What is flexible working? Requests to flexwork as a disability accommodation are handled through a separate process. The total hours of work are not usually affected by this arrangement. Once you finalize the agreement, give a copy to the employee and place a copy in the employee’s department file. The characteristics of the employee especially in relation to the work ethics and the ability to provide his or her promised deliverable. The holiday credit is eight (8) hours for full time employees or prorated for part-time employees, Holiday falls on the employee’s scheduled work day that is shorter than the holiday the employee is eligible to receive (See note below), The employee takes the holiday off and receives a holiday credit for the difference in time between the value of the holiday and the length of the scheduled work day, Overtime Eligible Contract Covered and Classified Staff, Employee is assigned to work on a scheduled holiday. Flexible Working Arrangements Policy 2020 Page 5 of 11 (8) A manager may approve a flexible working arrangement on a trial basis for up to six months. Include your flexible working policy in your Human Resources (HR) manual. In drafting the policy, the project team should begin by detailing the types of flexible working that will be offered, such as part-time, flexitime, variable hours, self-rostering, job-sharing and shift-swapping. Flex … If you’re unsure that the proposed flexwork arrangement can be successful, consider allowing the employee to flexwork on a pilot basis. Find Flexible Work Find Job Share Partner Resources Job Home Business Pay Articles Links About Us . Contents. Identify any potential issues and ways to address those issues. The implementation of sharing one work designation to two employees, or in some instances even more. However, the employee’s start and end time vary, within a specified range, around a fixed set of core hours. We … Flexible working is a way of working that suits an employee’s needs, for example having flexible start and finish times, or working from home. The following table provides examples of these holiday time keeping considerations. 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